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Accessing Public Records of the City of Haven

It is declared to be the public policy of the City of Haven that public records shall be open for inspection by any person unless otherwise provided by the Kansas Open Records Act, KSA 45-215 through 45-223, and the Act shall be liberally construed and applied to promote such policy.

Requests for inspection or copies of public records shall be made in writing to the custodian of the records and shall include the name and address of the person making the request and a description of the records to be inspected or copied. Such requests will be acted upon as soon as possible by the custodian but no later than the third business day.  Proof of identity may be required.  The custodian for City of Haven governmental records is the City Clerk. The custodian for Municipal Court records is the Police Chief who serves as Municipal Court Clerk.

The fee for furnishing access to records will be 10 cents per copy plus the cost of staff time required to make the information available in accordance with KSA 45-219. This fee may be required in advance at the discretion of the custodian of records.  No person shall remove original documents from the office.

Records housed in the City Office are open to inspection during business hours, 8:00 am to Noon and 1:00 pm to 5:00 pm Monday through Friday.  Municipal Court records housed in the Police Station are available by appointment between the hours of 8:00 am and 5:00 pm Monday through Friday.  Public Records containing confidential personal information such as dates of birth and Social Security numbers are not available for inspection but may be requested and will be furnished, in accordance with the Kansas Open Records Act, with the confidential information obliterated.

The Freedom of Information Officer for the City of Haven is City Clerk, Leslie Warden.  She is available during business hours at the City Office, 120 S. Kansas Avenue, (620) 465-3618, to answer questions and provide assistance in furnishing access to public records of the City of Haven.



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